Ten Initial Characterization from a High Character Virtual Data Accumulation

VDRs are gaining popularity among deal-makers all over the Earth. Investment bankers, lawyers and top managers of organizations are interested in the convenient and protected space to store their documents and to work on multiple projects. Therefore, nowadays, VDR providers provide the businessmen with extremely useful software as reputable rooms are capable of satisfying the requirements of the most demanding and difficult clients. Generally, virtual repositories have been developed to bring the ease to business processes ran by companies, organizations, etc. It is essential to find worthy data rooms to have business with in a extremely short time frame. The following pluses room visitors may experience during the work inside a virtual data room:

Data protection

A VDR has to ensure safety of confidential and sensitive corporate information. The files are encrypted, watermarked and remain non-accessible for unauthorized individuals. The VDR user verification requires multiple stages in order to eliminate the threat of, for instance, browsing via stolen devices. As the result, the documents are secured from internal misuses and external intrusions. In addition, backups performed on a regular basis protect files from loss in a case of any malfunctioning.

Time savings

A virtual data room is accessible for a few users at one moment: this trait allows employees to explore the information concurrently. Moreover, advanced functions of the VDR (integration with certain software, search, upload) help to save a lot of time when it comes to finishing of the automatic and routine tasks.

Saving you money

An opening of a virtual data room is less expensive than a setup of a regular data repository: there is no need for renting a space, making hard copies of documents. Also, less employees are needed to ensure safety of the virtual repository.


Intuitive interface is a peculiarity which makes work inside a virtual repository rapid and easy. In a case no particular coaching is needed VDR users have an opportunity to use the repository intuitively and focus on their tasks, not on the technical peculiarities inherent to the VDR.

Logical file system

A room administrator is the one to come up with the logical scheme of data systematization: all the digital copies of the documents are expected to be systematized. Efficient search functions such as full-text search and filtering capabilities ensures that the file system will be easier to navigate. Moreover, room users are provided with a right to place links from a certain file to the other one and to distinguish selected files.

Restricted accessibility

A virtual platform allows its supervisor to decide what kind of VDR users can browse what files and how long for. For this reason, there are diverse levels of data disclosure and limits may be imposed on the chosen VDR users, groups, files, folders, etc.

Simplicity of cooperation

Hence it is possible to make a repository accessible for all the users who possess a login and a password, it is more convenient to interact with the partners. It is not necessary to meet personally in a case all the documents can be exchanged and discussed via a VDR.


Audit reports that occur regularly provide the room owners with the opportunity to keep an eye on the activity of all the users inside a repository. Therefore every action that occurred in the data room was captured and in a case of misunderstandings, data misusing or other problems the audit report can perform the role of evidence.

Legal compliance

VDR vendors are the ones in charge of making all the information uploaded in the repository compliant with the legal regulations and standards. Therefore, the repository administrator is not supposed to be anxious about the required file formats and various legal troubles.

Instant support

A well-prepared support team and a project manager are ready to assist visitors who work inside a room almost instantly. It helps to fix unexpected malfunctioning and to ward off a potential crisis. The advantages listed above allow you to find out how a decent data room might facilitate your performance and help you during plenty of deals. Along with these functions, plenty of platforms will provide you with innovative and special features. But you should be aware of your demands and to choose the virtual platform which does not want to confuse you with complicated abbreviations and impress you with the options which you do not use. Thus, be attentive and select the virtual data room that satisfies your needs.



Harekrishna Deka is former DGP, Assam Police. Deka is also a prolific writer and a Sahitya Akademi award recipient.